Office Administrator

We are looking for an Office Administrator to join our team – this role is a fixed term contract for 5 months. 

The Office Administrator is responsible for managing various administrative tasks and providing support to ensure smooth office operations. This role requires a proactive and organized individual who can handle multiple responsibilities efficiently while maintaining a professional and welcoming office environment.

Duties include: 

• Greet clients and visitors in a courteous and professional manner, providing assistance and directing them to the appropriate personnel or meeting rooms.
• Manage incoming calls, allocating tickets, and correspondence, responding promptly and directing inquiries to the appropriate staff members.
• Coordinate and schedule appointments and meetings, ensuring optimal use of time and resources.
• Maintain office supplies inventory, anticipate needs, and place orders as necessary to ensure adequate stock levels.
• Assist with the organization and execution of firm events, meetings, and conferences, including arranging catering, preparing materials, and coordinating logistics.
• Coordinating with suppliers and contractors as needed by operational requirements.
• Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients and processing outgoing shipments.
• Support administrative tasks, such as data entry, filing, scanning, and document management, ensuring accuracy and confidentiality of information.

Skills and Qualifications: 

• Ability to work independently and prioritize tasks effectively in a fast-paced environment.
• Excellent communication skills 
• Martic certificate
• Qualification in business administration or a related field (advantageous)
• Customer service-oriented mindset, with a willingness to assist colleagues and clients.
• Adaptability and flexibility to handle changing priorities and deadlines.
• Discretion and confidentiality in handling sensitive information.
• Excellent attention to detail and accuracy.
• Valid driver’s license and own a reliable vehicle.
• Proven experience in an administrative or office support role, preferably in a professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)