Procurement Officer

 

Process and capture raw materials (import + local), packaging (local) suppliers.

Allocate to stock items on the system.

Assist in maintaining creditor’s master data file 

Reconcile the statements to ledger.

Verify vendor accounts by reconciling monthly statements and related transactions.

Negotiate payment extensions at year end.

Prepare all recons (foreign and local creditors) for payment.

Assist with sourcing expenditure and supplier documents required for BEE reporting yearly.

Ensure purchase orders for material procurement are in the system.

Identify gaps in stock management and ensure gaps are closed.

Liaise with warehouse personnel regarding stock holding.

Assist with compiling material requirement report.

Process Purchase Orders as required for foreign and local supplier for raw materials and packaging.

Ensuring Purchase orders are forwarded to suppliers.

Provide Purchase Order details to shipping agents.

Liaise with suppliers regarding any delivery process/ status.

Charge expenses to accounts and cost centres by analysing invoices/expense reports; recording entries

Maintaining any changes in item master.

Allocate item inventory numbers for new items.

Add all required details into item masters.

Provide clearing agent with purchasing details.

Provide clearing agent all related documents regarding the imports.

Signing off clearing instruction to shipping agents.

Capturing shipping agents invoices.

Ensure alignment of all work process to the required quality standards.

Proactively identify continual improvement strategies.

Action agreed quality initiatives ensuring that they are aligned to business unit/ tasks/ processes/ system

Implement corrective actions identified within specified time.

 

3 year degree / diploma :Accounting/Supply chain diploma