Creditors Clerk

Job Purpose: 

The Creditors Clerk is responsible for managing and processing supplier invoices, ensuring timely and accurate payments, reconciling accounts, and maintaining effective relationships with suppliers for a group of companies. This role is vital to maintaining the financial integrity and smooth operation of the company’s accounts payable function.

 

Key Responsibilities: 

Invoice Processing: Receive, review, and verify supplier invoices, ensuring they comply with company policies and procedures.

Payment Management: Prepare and process electronic transfers, payments, and cheque runs on a timely basis.

Account Reconciliation: Reconcile supplier statements and resolve discrepancies between statements and accounting records.

Communication with Suppliers: Maintain regular communication with suppliers to address any queries, resolve disputes, and ensure a smooth payment process.

Expense Allocation: Allocate expenses to appropriate cost centres / business units, ensuring accurate financial reporting.

Data Entry: Accurately capture invoice details and payments in the accounting system.

Filing and Record Keeping: Maintain organized and accurate records of all creditors’ transactions.

Compliance: Ensure all creditor activities comply with company policies, accounting principles, and legal requirements.

Reporting: Assist the Accounts Payable Manager with generating reports and providing information for audits and financial reviews.

Process Improvement: Identify areas for improvement within the accounts payable process and contribute to the implementation of efficient workflows.

 

Qualifications and Experience: 

Matric certificate (Grade 12) or equivalent. A diploma or certificate in finance, accounting, or a related field.

Minimum of 2-3 years of experience in a similar role within a medium to large organization.

Proficiency in accounting software (e.g., SAP, Pastel, Sage or similar) and Microsoft Office Suite (Excel, Word).

Strong understanding of accounts payable processes and basic accounting principles.

 

Key Competencies: 

Attention to Detail: Ability to process invoices accurately and identify discrepancies.

Time Management: Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Communication Skills: Strong verbal and written communication skills, with the ability to liaise effectively with suppliers and internal stakeholders.

Problem-Solving: Ability to identify and resolve issues related to payments and supplier accounts.

Teamwork: Ability to work collaboratively within the finance team and across departments.

 

Work Environment:

Office-based role with occasional extended hours during peak financial periods.

Interaction with various departments and suppliers.