Junior Tender Administrator

Reporting To:

Sales and Marketing Co-Ordinator

Summary:

To accurately oversee and execute the administrative support function for all tenders, RFQs and proposals in the Business Development Department to ensure timeous and compliant submissions.

 

Main Job Tasks, Responsibilities:

• Assist with the execution of all tendering activities.
• Preparing and submitting tenders, proposals, expression of interest, RFIs and vendor documents.
• Attending Tender clarification meetings.
• Reviewing tender documentation to identify specific requirements, red flags and preparing returnable checklist.
• Defining the process per tender to ensure that all stakeholders are identified, deadlines are scheduled and roles and responsibilities are assigned accordingly.
• Arranging internal tender briefing meetings.
• Coordinating the completion of tender documents by liaising with a wide range of roles within the company such as Estimating, Safety, Ops and Finance.
• Combining all the necessary documentation and reviewing the formats to ensure compliance with tender requirements.
• Collating the tender document in a presentable format to client.
• Tracking all tender related correspondence before, during and after submission.
• Ensuring tenders are submitted on time and via the correct delivery method.
• Maintaining the Business Development folder for record purposes.
• Updating sales pipeline and conducting won/lost analysis.
• Basic reporting.

Key Competencies

• Detail orientation
• Deadline driven
• Working under pressure
• Interpersonal skills
• Exceptional verbal and written communication
• Administration
• Coordination
• Planning and Organizing
• Solution orientated
• Taking initiative
• Time Management
• Resilience
• Problem Solving
• Collaboration

 

Essential Knowledge

• Microsoft Office
• Microsoft Planner
• MS Teams

 

Minimum Education and Experience

• Matric
• 2-3 years general administrative experience