Litigation Secretary

Duties and responsibilities

• Dictaphone and copy-typing of a wide range of documents

• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines.
• Preparing resource, counsel and client files
• Opening of new matters and liaising with clients regarding the onboarding of new clients
• Strong administration and organisational skills in order to manage professionals’ practices (diary management,answering telephone calls and tracking messages in the absence of the professionals), boardroom bookings and catering arrangements.
• General office and personal administration
• Preparing pre-bills and billing memos (sending same to clients)
• Managing debtors and debt collection with the accounts department
• FICA administration: following up to ensure the FICA requirements are complete
• Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers
• Assisting in preparation of tender submissions and presentations
• Filing (electronic and hard copies)
• iManage and email management
• Notarial assistance
• Preparation for conferences and seminars
• Coordination of extensive travel arrangements, car hire, flights, restaurant bookings, shuttle transfers, etc

Requirements:

• Minimum 5 years experience as a legal secretary

• Excellent knowledge of Microsoft Office Suite programmes, more specifically MS Word
• Knowledge on Aderant Expert (CMS) accounting system
• Knowledge on FileSite
• Sound working knowledge of CourtOnline and CaseLines.
• Experience in High Court litigation (motion proceedings).