Payroll Administrator

SCOPE OF WORK

• Complete payroll function for all wage employees(+/-1500)
• Deliver accurate and quality payroll service to all employees.
• Collecting and processing/ capturing all payroll data/documents by set deadlines.
• Perform a first review of payroll prior to submitting to management for review.
• Queries must be dealt with in a timeously and professional manner.
• Providing guidance on the prevailing laws governing payroll and income taxes, employee benefit, garnishments, reimbursement policies and other statutory pay related entitlements.
• Maintaining workflow with HR Department
• Assist management and HR with salary structures/proposal for all new appointments.
• Confidential correspondence for staff regarding income/service etc
• Certificates of service/UI-19’s
• Control garnishes/ maintenance orders
• Complete leave administration as per leave policy and procedure
• Retrenchments – payments/tax directives
• Liasing with SARS with any queries or requests
• All the required filing – payroll documents, employee files, leave forms etc.
• Comply with document retention standards & practices and maintaining accurate payroll records and accurate employee files.
• Checking and balancing all payrolls for release on banking system
• Loading of wages on the banking system
• Reconcile payments of all creditors/3^rd parties by set deadlines
• Prepare monthly pay overs and send monthly reporting to the relevant departments/3^rd parties
• Produce accurate and timely reporting of all data as required by the business, including month-end reports
• Reconcile balance sheet accounts related to payroll
• HR and financial reporting
• Month end financial reconciliations of all payrolls. Balance payroll cost to relevant division and report costing to financial managers
• Full function Provident Fund Administration
• Distribute Provident fund benefits statements
• Knowledge of BCEA,EE,SDLA, income Tax Act, COIDA and other relevant legislation
• Keep informed about changes in tax laws that apply to the payroll process
• Maintain high standards of accuracy and quality, taking accountability for compliance with relevant legal and group policy requirements regarding all payroll related matters,

 

Minimum Qualifications required

• Matric 12 Certificate
• Certificate or Diploma
• Computer Literate; Microsoft Word, Excel, Outlook
• Must be in possession of a valid RSA driver’s licence and own vehicle

 

Experience

• 5 years’ experience in Payroll Administration & processing
• VIP Premier Experience and relevant certificates essential

Skills

• Communication(verbal-written)
• Organizational skills
• Time-management skills
• Verbal and written communication skills

 

Knowledge

• Administrative and record-keeping
• Mathematics and calculation
• Accounting process and principles
• Company technology platforms and software

Attributes

• Interpersonal skills
• Attention to detail
• Self-Management
• Deadline driven
• Indecent and ethical