SAIPA Finance Clerk

SPECIFICATION

To ensure that the outstanding debt is collected effectively, in line with commercial trading terms and to maximize cash flow. To liaise with customers regarding queries on account, and resolving it in a timely fashion.

RESPONSIBILITIES

• Post monthly statements to customers by 1st working day of month following
• Post invoices and credit notes on weekly basis to customers requiring hard copies
• Process settlement discounts on accounts – in line with commercial trading terms. Resolving with customers and securing payments if settlements are taken outside of commercial terms
• Processing journals for adjustments
• Resolving queries with customers on a timely basis, including but not limited to copy invoices, POD’s
• Collect cash due according to trading terms – ensuring all debt remains current
• Processing of cash collections daily, with full reconciliation between cash collections per bank statements and remittance advices received, including stores
• Complete New account check list for all new accounts – ensuring all documentation is complete before activation of account 
• Perform credit checks for all new accounts
• Perform monthly reconciliations of all accounts, by 10th day following month end
• Prepare monthly deductions schedule for submission to payroll for staff purchases
• Liaising with customers via telephone and e-mail for all related queries on accounts.
• Identifying issues with customers and potential payment issues by communication with sales representatives, customers and credit circles
• Monthly reconciliations performed between store age analysis and cash received and processed Ensuring that all customer data is up to date and accurate by maintaining accurate customer files, and ensuring system reflects correct master data.
• Stores petty cash reconciliations performed by 6th day of each month
• Stores stock count variances calculated and processed on monthly basis
• Stores daily sales updates, assistance with promotional activity loading on systems

QUALIFICATIONS / EXPERIENCE

• Technical skills
• Language Skills – English and Afrikaans, written and oral
• IT proficiency – intermediate excel skills
• Ability to tackle problems, and follow through on resolving queries.
• Keen to get involved, take on new tasks and assist where necessary
• Must have SAIPA qualification