Buyer

SPECIFICATION

Junior buyers help companies with purchasing decisions and processes. They can play a part in all the various stages involved in bringing merchandise to shelves for consumers to purchase. For instance, a junior buyer for a clothing chain may contribute to discussions on which prom dresses to carry in the spring. When the team has made some decisions, a junior buyer may look into lines by different designers for cost and availability. After securing items at an appropriate price and delivery schedule, the junior buyer may be responsible for writing up purchase orders and overseeing the progress of the shipment. When the dresses finally end up in stores, the junior buyer may advise retailers on proper pricing.

Responsibilities

• Assist in selecting appropriate suppliers, to promote good procurement practice.
• Establish departmental procurement needs, quality and delivery requirements.
• Placing orders noting timing, supplies/demand alignment, material replenishments and supplier performance.
• Monitor, evaluate and improve supplier performance, according to appropriate service level on a continuous basis.
• Control and monitor expenses against approved budgets.
• Develop sourcing strategies
• Cost saving budgeting and targeting
• Negotiate payment terms
• Maintain purchasing requirements within the company
• Review inventory and update as required
• Receive orders from various departments
• Initiate and keep track of orders
• Receive, inspect and distribute orders
• Reconcile or resolve order discrepancies with suppliers
• Monitor delivery times to ensure they are on time
• Maintain good relationships with suppliers and renegotiate prices on regular basis
• Co-ordinate bulk orders
• Keep daily records
• Update asset register
• Annual asset stock takes
• Make up policy analysis and recommendations
• Monthly and weekly cost and expense projections
• Weekly PPE stock taking on paint and material control sheets
• Raise COD payment requisitions for COD payment terms for specific suppliers
• Manage site petty cash
• Administer staff expense claims as when required

Human Capital

• Manage subordinate staff – Logistics, Stores
• Assist in contributing to a culture of quality standards and regulation compliance

 

Data and reporting

• Reporting on service level agreement on hand and prospective
• Ensure immediate reporting of deviation from set standards and or regulations
• Maintain good quality standards in procurement status

 

Technology

• Use of relevant and accurate equipment
• Use of computerised systems

 

Customer service

• Ensure consistent good quality is achieved and delivered on various projects both internally and externally Provide consistent pricing/estimates/ bills of quantities/claims that meets both internal requirements and external expectations

Experience & Qualifications

• 5 years’ experience in Procurement
• Experience in Petrochem Industry
• Matric
• Relevant qualification in Procurement practise
• Quality Control or related field

Skills

• Proven experience as a Buyer
• Ability to effectively and economically ensure delivery of goods and services
• Problem solving skills
• Attention to detail
• Ability to work in both a team and independently
• Communication skills
• Negotiating skills

Knowledge

• Knowledge of procurement systems
• Knowledge on the use of Procurement Software
• Knowledge of work area
• Knowledge of materials and equipment

Attributes

• Personable and able to interact with people at all levels within
• Self-motivating, resilient and self-managing
• Strong interpersonal and communication skills
• Integrity
• Attentive to detail