Payroll Administrator (temporary)

A leading micro-payment processing service aggregator is looking for a temporary Payroll Administrator within their VAS and Card Division to manage the company’s employee compensation and benefits system. Among the duties of the Payroll Administrator is to ensure the smooth operation of employee payment and explain and implement employees’ benefits packages.  

DUTIES WILL INCLUDE, BUT ARE NOT LIMITED TO:  

• Ensuring that employees are paid timeously and accurately every month 
• Responsible for sending out Payroll Alerts to advise of payroll cut-off times on a monthly basis and sending reminder alerts 
• Every month ensure payroll input is received by the payroll cut-off date 
• Capturing all payroll input for the Company, onto the various Payroll spreadsheets per company for approximately 600 employees 
• Distributing the updated overtime form to all departments annually and reviewing and ensuring the accuracy of the approved overtime and standby schedules received from staff 
• Compiling garnishee information
• Obtaining and formatting special payroll deductions which include Cellular Telephone deductions, Unity Health, GAP and Medical aid deductions 
• Ensuring that salary increases and bonuses are captured accurately 
• Ensuring that the appropriate changes are processed on the payroll when staff are transferred, promoted or demoted 
• Processing all documentation for new starters and leavers and ensuring that UIF documentation is completed for employees who are dismissed or retrenched 
• Ensuring that all payroll processing follows company policies and legislation 
• Submitting the payroll files to the Financial Manager for checking and sign-off 
• Ensuring that the relevant service providers have correctly inputted the payroll information and obtaining sign-off from financial managers 
• Checking payslips and EFT files and ensuring that all banking details are loaded on the bank 

• Releasing monthly payslips to be available on the system each month to ensure that staff have copies of their payslips 
• Handling and responding to discrepancies and queries relating to payroll Benefit Administration 
• Ensuring documentation for medical aid is received from employees and is correct 
• Checking medical aid billing to ensure that it corresponds to the amounts deducted for medical aid on the payroll 
• Being responsible for the coordination and administration of medical aid, Provident fund, Group Life, Unity Health, GAP and any other benefits 
• Compiling monthly returns to be submitted to the provident fund provider and group life provider to reflect the amounts deducted from employees and paid for these benefits 
• Calculating any tax or medical aid deductions and provident fund contributions 
• Calculating statutory payments, such as maternity annual submissions 
• Ensure all payroll-related internal controls are adhered to, in line with SOX documented policies and procedures 
• Preparation of monthly salary journals, bonus provision calculations and leave pay provision workings, for review by Financial Manager 

REQUIREMENTS  

• Minimum of a bachelor’s degree or equivalent 
• 3 – 5 years of experience in payroll officer administration 
• Knowledge of legal regulations 
• Proficiency with Sage payroll processing software 
• Proficient in Word 
• Advanced Excel skills 

Behavioural Competencies:  

• Strong Mathematical skills 
• Excellent verbal and written communication skills 
• Excellent multitasking skills 
• Strong organizational skills 
• Highly developed attention to detail 
• Strong management skills 
• Ability to work with confidential information 
• Ability to prioritize tasks 
• Ability to work under pressure.