Accounts Payable & Accounts Receivable Manager

SPECIFICATION

A vacancy exists for an Accounts Payable & Receivable Manager within the Micro Merchant Division – Finance, in Century City, Cape Town. The Accounts Payable & Receivable Manager will assist the Senior Financial Accountant with various creditors & debtors management duties within the Finance team. Lead the month-end closing process for creditors & debtors, onboarding of new supplier & customers, building relations with these suppliers & customers and ensuring the accuracy and efficiency of Accounts Payable & Accounts Receivable processes.

Key Responsibilities include, but are not limited to:

Accounts Payable

o Signing off creditors reconciliations monthly.
o Ensuring that invoices match supporting documents.
o Assist with outstanding queries on creditor accounts.
o Complete monthly review of the creditor’s age analysis.
o Keep documented notes on the creditor’s age analysis review.
o Manage the creditor’s team.
o Ensure that creditors are paid on time.
o Checking and releasing of creditors payments & any other ad-hoc payments.
o Maintaining the accounting system with accurate supplier information.
o Creation of new suppliers on the accounting system, ensuring that all onboarding documentation is signed according to audit requirements. o Assisting with audits and SOX reviews. 

Accounts Receivable

o Analyze all monthly billing at each month end.
o Ensure that monthly billing figures are accurate.
o Complete twice monthly reviews of the debtor’s age analysis.
o Keep documented notes on the review of the debtor’s age analysis.
o Ensure effective systems and processes are in place for the control and management of customer queries.
o Assist with debtor’s collections when escalation is needed for long overdue debt.
o Engage with larger corporates regarding their requirements for timely payments of our invoices.
o Address complaints and queries, processing of corrections on debtor accounts and manage any refunds required.
o Maintaining the accounting system with accurate customer information.
o Creation of new customers on the accounting system, ensuring that all onboarding documentation is signed according to audit  requirements.
o Manage the debtor’s team.
o Promote effective inter-departmental communication.
o Oversee quality assurance, control, and customer service with the entire invoicing process.
o Keep up to date with invoicing policies.
o Assist with the development of new processes (when required or as needed). 

In order to be considered for this position, the following requirements must be met:

• Diploma in Accounting.
• Minimum 5 years in a similar role.
• Proven experience in both debtors and creditors.

Proven experience with managing a team; approximately 8 people.
• Strong leadership.
• Solid knowledge of the debtors function, creditors function & payments function.
• Sound accounting knowledge.
• Must have experience in MS Office – specifically Excel.
• Pastel experience advantageous.
• Planning and Organizing skills.
• Computer literacy.
• Attention to detail.
• Sound communication skills in English and Afrikaans (both verbal and written).

Behavioural Competencies:
• Good communication skills.
• Deadline driven.
• Able to work independently as well as a member of a team.
• Actively seeks feedback.
• Shows initiative.
• Attention to detail.
• Passion/Positive Attitude.